2023 AITC Sponsors

Sponsorship Opportunities

GENERAL INFORMATION

The Aging in Texas Conference (AiTC) provides an excellent opportunity to present your organization as a leader in the vibrant and growing aging service industry. Located at the San Antonio Marriot Rivercenter on the River Walk in San Antonio, TX, this annual conference will provide you and your organization the chance to promote your products and services to more than 300 administrators, service providers and independent professionals who serve older Texans across the state. Join the conference today.

A wide variety of sponsorship levels are available, including custom packages that can be designed to fit your needs. Registration for sponsorships is available online at https://tarc.regfox.com/aging-in-texas-conference-2023

SPONSORSHIP LEVELS & RATES

$10,000 Gold Sponsor (2 Available)

• Opportunity to share up to 30-second promotional video during the closing general session.
• Exclusive sign recognition and material placement at a coffee or snack break.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Three complimentary registrations including all meals.
• Prominent complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet. (Please provide 300 copies of your enclosure).

$8,000 Silver Sponsor (3 Available)

• Sign recognition and material placement at a coffee or snack break.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Three complimentary registrations including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$5,000 Bronze Sponsor (4 Available)

• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Two complimentary registration including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$2,000 Supporting Sponsor (Unlimited)

• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Quarter-page full-color ad in the advertisement section of the conference program.
• One complimentary registration including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$1,500 Conference Award Sponsor

• Link to your organization’s site on the conference website & special acknowledgment in the conference program.
• Title recognition during closing breakfast’s awards presentation.
• Title addition to both conference awards.
• 1 complimentary final conference day registration.
• Opportunity to present conference awards.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

SPONSORSHIP DEADLINE

Sponsorship registrations completed AFTER Friday, May 26, 2023, may include limited recognition due to printing and announcement deadlines.

SPONSORSHIP CANCELLATIONS

Sponsor cancellations must be received on or before Wednesday, May 31, 2023, for a 50% refund. After that date, no refunds will be issued. Please contact us to arrange custom sponsorship opportunities.

For questions, please contact Kimberly Lile Dowty at 512-478-4715 or at kliledowty@txregionalcouncil.org. 

Exhibitor Opportunities

EXHIBIT SPACE

Exhibitor space is limited and the deadline for registration is Wednesday, May 31, 2023, with full payment due by Friday, June 2, 2023. Exhibit spaces include a 6-foot covered and skirted table and two chairs. Booth spaces will be assigned on a first-come, first-served basis with prominent locations reserved for Title, Platinum and Gold level sponsors. Electricity and additional wall amenities will be available at an additional charge. Space will not be reserved until full payment is received.

Purchase of exhibitor space does not include conference registration. Full conference registration can be purchased additionally on the conference registration site.

EXHIBIT TIMES

• 8:00 AM – 11:00 AM, Wednesday, June 28, 2023– Exhibitor Setup
• 12:30 PM – 5:00 PM, Wednesday, June 28, 2023– Exhibit Hall Open
• 5:00 PM – 6:30 PM, Wednesday, June 28, 2023–Exhibit Hall Welcome Reception
• 8:00 AM – 2:00 PM, Thursday, June 29, 2023– Exhibit Hall Open
• 2:00 PM – 5:00 PM, Thursday, June 29, 2023– Exhibitor Breakdown

EXHIBITOR RATES

• For-Profit Exhibitor: $1,500
• Non-Profit and Governmental Exhibitor: $500

To purchase an exhibitor space, please visit the 2023 Aging in Texas Conference registration site at https://tarc.regfox.com/aging-in-texas-conference-2023

EXHIBITOR CANCELLATIONS

Exhibitor cancellations must be received with 40 business days (8 weeks) notice.  After that date, no refunds will be issued.

For questions, please contact Kimberly Lile Dowty at 512-478-4715 or at kliledowty@txregionalcouncil.org. 

Advertising Opportunities

CONFERENCE PROGRAMS ADVERTISEMENTS

Program advertisements are available for the 2023 Aging in Texas Conference! Advertising in the 2023 Aging in Texas Conference program will provide your business or organization unlimited exposure to all conference attendees.

ADVERTISEMENT SUBMISSION

All advertisements are printed in full color. Accepted submission formats: PDF, TIFF, Adobe Illustrator EPS, and JPEG. We cannot accept ads submitted as Microsoft Word or Publisher files, web graphics, or low-res graphics under 300dpi.

To purchase an advertisement, please visit the 2023 Aging in Texas Conference registration site at https://tarc.regfox.com/aging-in-texas-conference-2023. All conference advertisements must be fully paid for and submitted to Kimberly Lile Dowty at kliledowty@txregionalcouncil.org by Friday, June 2, 2023.

Advertising Pricing

For questions, please contact Kimberly Lile Dowty at 512-478-4715 or at kliledowty@txregionalcouncil.org.