Sponsorship & Exhibitor Rates

2019 Aging in Texas Conference

Sponsorship Packages & Exhibitor Details

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Click here to reserve your spot now!


The Aging in Texas Conference (AiTC) provides an excellent opportunity to present your organization as a leader in the vibrant and growing aging and disability service industry. Located at the Omni Galleria in Houston, this annual conference will provide you and your organization the opportunity to promote your products and services to more than 300 administrators, service providers, and independent professionals who serve older Texans across the state. Join the conference today!

A wide variety of sponsorship levels are available, including custom packages that can be designed to fit your needs.

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Registration deadline to become a sponsor or exhibitor ensuring proper recognition is May 8, 2019.

(After deadline options are available. For more details please contact Talia Milan, at TMilan@txregionalcouncil.org.)


Sponsorship Levels & Rates

Your support of the 2019 Aging in Texas Conference signifies the importance you and your organization place on the health and well being of Texas’ seniors, their caregivers, and communities that serve them. Select from several sponsorship and exhibitor opportunities below designed to feature your organization as a major contributor to advancing the quality of life for older Texans throughout the state.

Registration for sponsorship is available online at https://tarc.regfox.com/2019aitc.

$15,000 Title Sponsor (1 available)

  • Listing in all conference announcements as “Title Sponsor”.
  • Exclusive sign recognition and material placement at the welcome reception.
  • Opportunity to share up to a 5-minute promotional video or welcoming remarks during the opening general session.
  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Full-page ad on the inside cover of the conference program.
  • Four complimentary registrations including all meals.
  • Prominent complimentary exhibit space.
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$10,000 Platinum Sponsor (2 available)

  • Your organization’s name and logo on conference bag.
  • Exclusive sign recognition and material placement at the welcome reception.
  • Listing in all conference announcements.
  • Opportunity to share up to 3-minute promotional video or remarks during the closing general session.
  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Full-page ad in the conference program.
  • Four complimentary registrations including all meals.
  • Prominent complimentary exhibit space.
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$8,000 Gold Sponsor (2 available)

  • Exclusive sign recognition and material placement at exhibit hall opening or closing.
  • Opportunity to share up to 30-second promotional video during a general session.
  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Half-page ad in the advertisement section of the conference program.
  • Three complimentary registrations including all meals.
  • Prominent complimentary exhibit space.
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$5,000 Silver Sponsor (2 available)

  • Exclusive sign recognition and material placement at a coffee or snack break.
  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Half-page ad in the advertisement section of the conference program.
  • Two complimentary registrations including all meals.
  • Complimentary exhibit space.
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$3,000 Bronze Sponsor (unlimited available)

  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Half-page ad in the advertisement section of the conference program
  • One complimentary registration including all meals
  • Complimentary exhibit space
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

$2,000 Supporting Sponsor (unlimited available)

  • Link to your organization’s site on the conference website & acknowledgment in conference program.
  • Quarter-page ad in the advertisement section of the conference program.
  • One complimentary registration including all meals.
  • Complimentary exhibit space.
  • Signage at conference registration.
  • A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

Please contact us to arrange custom sponsorship opportunities.

We can be reached at 512-478-4715 or tarc@txregionalcouncil.org.


Exhibit Space

Exhibitor space is limited and the deadline for registration with proper recognition is Wednesday, May 8, 2019, with full payment due by Friday, May 31, 2019. Exhibit spaces include a 6-foot covered and skirted table and two chairs. Booth spaces will be assigned on a first come, first served basis with prominent locations reserved for Title, Platinum and Gold level sponsors. Electricity and additional wall amenities will be available at an additional charge. Space will not be reserved until full payment is received.

Registration for exhibitors is available online at https://tarc.regfox.com/2019aitc.

Exhibit Times

  • 8:00 AM – 10:30 AM, Wednesday, June 26, 2019 – Exhibitor Setup
  • 11:00 AM – 5:00 PM, Wednesday, June 26, 2019 – Exhibit Hall Open
  • 5:00 PM – 6:30 PM, Wednesday, June 26, 2019 – Welcome Reception in Exhibit Hall
  • 8:00 AM – 2:00 PM, Thursday, June 27, 2019 – Exhibit Hall Close
  • 2:00 PM – 5:00 PM, Thursday, June 27, 2019 – Exhibitor Breakdown

Exhibitor Rates

  • For-Profit Exhibitor: $700
  • Non-Profit and Governmental Exhibitor: $400

Cancellations

Sponsor cancellations must be received on or before Wednesday, May 15, 2019, for a 50% refund. After that date, no refunds will be issued.

Exhibitor cancellations must be received with 40 business days (8 weeks) notice. After that date, no refunds will be issued.

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