2020 AiTC Sponsorship & Exhibitor Opportunities

Click here to reserve your spot today.

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Sponsorship Levels and Rates

$20,000 Title Sponsor (1 Available)

• Listing in all conference announcements as “Title Sponsor”.
• Your organization’s name and logo on the conference bag.
• Exclusive sign recognition and material placement at the exhibit hall welcome reception.
• Opportunity to share up to 3-minute promotional video or welcoming remarks during the opening general session.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Small promotional item at the closing general session.
• Official name badge and pocket agenda sponsor.
• Full-page full-color ad on the inside cover of the conference program.
• Four complimentary registrations including all meals.
• Prominent complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet. (Please provide 300 copies of your enclosure)

 

$15,000 Platinum Sponsor (1 Available)

• Your organization’s name and logo on the conference promo item.
• Exclusive sign recognition and material placement at the exhibit hall closing reception.
• Listing in all conference announcements.
• Opportunity to share up to a 2-minute promotional video or remarks during the opening or closing general session.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Official lanyard sponsor.
• Full-page full-color ad in the conference program.
• Four complimentary registrations including all meals.
• Prominent complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet. (Please provide 300 copies of your enclosure).

 

$10,000 Gold Sponsor (2 Available)

• Opportunity to share up to 30-second promotional video during the closing general session.
• Exclusive sign recognition and material placement at a coffee or snack break.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Three complimentary registrations including all meals.
• Prominent complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet. (Please provide 300 copies of your enclosure).

 

$8,000 Silver Sponsor (3 Available)

• Sign recognition and material placement at a coffee or snack break.
• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Three complimentary registrations including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

 

$5,000 Bronze Sponsor (4 Available)

• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Half-page full-color ad in the advertisement section of the conference program.
• Two complimentary registration including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

 

$2,000 Supporting Sponsor (Unlimited)

• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Quarter-page full-color ad in the advertisement section of the conference program.
• One complimentary registration including all meals.
• Complimentary exhibit space.
• Signage at conference registration.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

 

$1,500 Official Conference WIFI Sponsor (1 Available)

• Link to your organization’s site on the conference website & acknowledgment in the conference program.
• Sign recognition as Official Conference WIFI Sponsor.
• Special mention during Welcome Lunch, Welcome Reception, and Closing Breakfast.
• A one‐page enclosure (marketing or informative) from your organization in each registrant’s packet (Please provide 300 copies of your enclosure).

 

Sponsor Cancellations

Sponsor cancellations must be received on or before Friday, May 1, 2020, for a 50% refund.  After that date, no refunds will be issued.

 

Please contact us to arrange custom sponsorship opportunities.

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Exhibitor Opportunities

Exhibit Space

Exhibitor space is limited and the deadline for registration is Wednesday, April 1, 2020, with full payment due by Friday, May 1, 2020. Exhibit spaces include a 6-foot covered and skirted table and two chairs.

 

Booth spaces will be assigned on a first-come, first-served basis with prominent locations reserved for Title, Platinum and Gold level sponsors. Electricity and additional wall amenities will be available at an additional charge. Space will not be reserved until full payment is received.

 

Purchase of exhibitor space does not include conference registration. Full conference registration can be purchased additionally on the conference registration site. 

 

Exhibit Times

• 8:00 AM – 10:30 AM, Wednesday, May 20, 2020 – Exhibitor Setup
• 12:30 PM – 5:00 PM, Wednesday, May 20, 2020 – Exhibit Hall Open
• 5:00 PM – 6:30 PM, Wednesday, May 20, 2020 – Welcome Reception in Exhibit Hall
• 8:00 AM – 2:00 PM, Thursday, May 21, 2020 – Exhibit Hall Open
• 2:00 PM – 5:00 PM, Thursday, May 21, 2020 – Exhibitor Breakdown

 

Exhibitor Rates

• For-Profit Exhibitor: $700
• Non-Profit and Governmental Exhibitor: $400

 

To purchase an exhibitor space, please visit the 2020 Aging in Texas Conference registration site at https://tarc.regfox.com/2020-aging-in-texas-conference.

 

Exhibitor Cancellations

Exhibitor cancellations must be received with 40 business days (8 weeks) notice.  After that date, no refunds will be issued.

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Advertising Opportunities

Conference Program Advertisements

Program advertisements are available for the 2020 Aging in Texas Conference! Advertising in the 2020 Aging in Texas Conference program will provide your business or organization unlimited exposure to all conference attendees.

 

Advertisement Submission

All advertisements are printed in full color. Accepted submission formats: PDF, TIFF, Adobe Illustrator EPS, and JPEG. We cannot accept ads submitted as Microsoft Word or Publisher files, web graphics, or low-res graphics under 300dpi.

 

To purchase an advertisement, please visit the 2020 Aging in Texas Conference registration site at https://tarc.regfox.com/2020-aging-in-texas-conference. All conference advertisements must be fully paid for and submitted to Talia Milan at tmilan@txregionalcouncil.org by April 30, 2020.

 

Advertisement Pricing

Full-Page Advertisement	$300
Half-Page Advertisement	$200
Quarter-Page Advertisement	$100

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