Posted 2/28/2019

Administrative & Communications Assistant

Class No: 0152

Pay Group: A-11


Summary of Position: This is a responsible non-supervisory administrative and communications support position. The responsibilities of this position include providing administrative support to the TARC team; serving as the central communications point for the office; and managing office building facilities, equipment, supplies, and materials. The ideal applicant will be detail-oriented and well-organized with a positive, friendly attitude.


Required Knowledge, Skills and Abilities:

Ability to: Communicate courteously and professionally in writing and verbally; Strong computer skills, including proficiency with Microsoft Office Suite; knowledge of file management practices and procedures; maintain confidentiality and work with sensitive information.

Skills: Receive and effectively manage work from multiple persons; communicate effectively both orally and in writing; understand and follow instructions; take accurate and complete messages; use computer software to maximize efficiency of document production; proof documents for accuracy; draft business correspondence; work independently with minimal supervision.

Education and Experience:

High school diploma or equivalent; bachelor’s or associate’s degree, as well as experience in public service, communications, and/or customer service preferred.


Other Requirements: Non-smoker. Occasional travel is required. Applicant must hold a valid driver’s license and be able to drive or have alternate means of transportation. Occasional early morning and/or evening work may be required.

Essential Duties:

  • Provide administrative support to the TARC team to include preparing reports for outside printing or copying; making project-related calls; inputting, editing, and proofreading reports.
  • Open and close office daily;
  • Utilize Microsoft Office Suite, Adobe Acrobat, and WordPress to perform essential duties;
  • Assist with planning and preparing for meetings, conferences, and webinars, including member and attendee communications;
  • Establish and maintain mailing lists, contact lists, and databases;
  • Type reports, drafts, minutes, and other routine correspondence and communications;
  • Organize and assemble special correspondence, such as supporting materials for the Board of Directors;
  • Assist with e-mail correspondence, mailings, social media, and communication distribution;
  • Manage office affairs, including liaising with building management, office vendors, and suppliers;
  • Assist with updates of the WordPress based website;
  • Generate and edit invoices as necessary;
  • Other duties as assigned.


To apply please submit cover letter and resume to No phone calls please. Applications will be accepted until position is filled.  TARC is an equal opportunity employer.

Equal Opportunity Employer


Email to apply:

Position Type

Regular / Full Time


Austin, TX, USA