Posted 05/24/2018

Job Description
This position is responsible for providing customer service focused assistance with the planning, organizing, and coordination of purchasing and procurement activities across the agency. This is accomplished by following procurement and purchasing policies and procedures; developing specifications for purchasing goods and services and preparing procurement documents. This includes acquiring resources following best practices, within time constraints, and facilitating communication between the agency and its providers in order to deliver products and services according to the strategic business plan. This position will be responsible for assisting with the implementation of and supporting processes that provide timely, cost-effective, high quality contracts through cooperative and proactive procurement practices. Works under supervision, with latitude for the use of initiative and independent judgment.

Essential Functions:

  • Provides customer service and coordinates the purchase of merchandise, supplies, and equipment and services using established guidelines, rules and regulations, policies and laws; prepares, reviews, tracks and expedites purchase orders; review purchase order claims and contracts for conformance to company policy, regulations and laws. Maintain records of goods ordered and received.
  • Assist in the development and preparation of bid specifications; ensure requests for bids, quotes or proposals meet the minimum federal and state law requirements; coordinates the distribution of bid invitations to vendors; analyzes responses from bidders; maintain procurement files. Oversees or recommends purchase of items and awards annual contracts.
  • Assists in the maintenance of the procurement database and coordinates with departments and vendors to make purchases; monitor and track vendor performance; discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective action; develop and maintain relationships with key vendors.
  • Administer purchasing policies and procedures in conjunction with department-specific requirements, regulatory guidelines and state and federal laws in order to support business needs; assist with training of staff regarding purchasing and procurement practices and policies.
  • Other duties as assigned within a purchasing & procurement team

Required Skills

  • Microsoft Office Suite
  • Familiarity with electronic data record-keeping
  • Effective writing skills
  • Strong reading comprehension
  • Strong evaluations skills
  • Customer service focused
  • Excellent interpersonal skills

Job Description

This position is responsible for providing customer service focused assistance with the planning, organizing, and coordination of purchasing and procurement activities across the agency. This is accomplished by following procurement and purchasing policies and procedures; developing specifications for purchasing goods and services and preparing procurement documents.  This includes acquiring resources following best practices, within time constraints, and facilitating communication between the agency and its providers in order to deliver products and services according to the strategic business plan. This position will be responsible for assisting with the implementation of and supporting processes that provide timely, cost-effective, high quality contracts through cooperative and proactive procurement practices.  Works under supervision, with latitude for the use of initiative and independent judgment.

Essential Functions:

  • Provides customer service and coordinates the purchase of merchandise, supplies, and equipment and services using established guidelines, rules and regulations, policies and laws; prepares, reviews, tracks and expedites purchase orders; review purchase order claims and contracts for conformance to company policy, regulations and laws. Maintain records of goods ordered and received.
  • Assist in the development and preparation of bid specifications; ensure requests for bids, quotes or proposals meet the minimum federal and state law requirements; coordinates the distribution of bid invitations to vendors; analyzes responses from bidders; maintain procurement files. Oversees or recommends purchase of items and awards annual contracts.
  • Assists in the maintenance of the procurement database and coordinates with departments and vendors to make purchases; monitor and track vendor performance; discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective action; develop and maintain relationships with key vendors.
  • Administer purchasing policies and procedures in conjunction with department-specific requirements, regulatory guidelines and state and federal laws in order to support business needs; assist with training of staff regarding purchasing and procurement practices and policies.
  • Other duties as assigned within a purchasing & procurement team

Required Skills

  • Microsoft Office Suite
  • Familiarity with electronic data record-keeping
  • Effective writing skills
  • Strong reading comprehension
  • Strong evaluations skills
  • Customer service focused
  • Excellent interpersonal skills

Required Experience

Over one year up to and including three years’ experience in the purchasing and procurement of goods and services in a public sector environment.

Required Education

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree with major coursework in business, public administration, or a related field is generally preferred.

Required Licenses/Certification

Valid state issued driver’s license required. Certification as a CPPB or CPM preferred. Years of experience in lieu of certification considered.

NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities. All candidates must successfully pass a pre-employment drug screen and national criminal background check in order to receive an employment offer from NCTCOG.

The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee’s authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.

Equal Opportunity Employer

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Position Type

Regular / Full Time

Salary

45,000.00 - 58,000.00 USD

Location

North Central Texas Council of Governments, Six Flags Drive, Arlington, TX, USA