Texas Association of Regional Councils

Administrative & Communications Assistant

 

Class No.        0152               

Pay Group:     A-11  
Job Title: Administrative & Communications Assistant

 

Summary of Position: This is a responsible non-supervisory administrative and communications support position. The responsibilities of this position include providing administrative support to the TARC team; serving as the central communications point for the office; and managing office building facilities, equipment, supplies, and materials. The ideal applicant will be detail-oriented and well-organized with a positive, friendly attitude.

 

Required Knowledge, Skills and Abilities:

Ability to: Communicate courteously and professionally in writing and verbally; Strong computer skills, including proficiency with Microsoft Office Suite; knowledge of file management practices and procedures; maintain confidentiality and work with sensitive information.

 

Skills: Receive and effectively manage work from multiple persons; communicate effectively both orally and in writing; understand and follow instructions; take accurate and complete messages; use computer software to maximize efficiency of document production; proof documents for accuracy; draft business correspondence; work independently with minimal supervision.

 

Education and Experience:

High school diploma or equivalent; bachelor’s or associate’s degree, as well as experience in public service, communications, and/or customer service preferred.

Other Requirements: Non-smoker. Occasional travel is required. Applicant must hold a valid driver’s license and be able to drive or have alternate means of transportation. Occasional early morning and/or evening work may be required.

 

Essential Duties:

  • Provide administrative support to the TARC team to include preparing reports for outside printing or copying; making project-related calls; inputting, editing, and proofreading reports.
  • Open and close office daily;
  • Utilize Microsoft Office Suite, Adobe Acrobat, and WordPress to perform essential duties;
  • Assist with planning and preparing for meetings, conferences, and webinars, including member and attendee communications;
  • Establish and maintain mailing lists, contact lists, and databases;
  • Type reports, drafts, minutes, and other routine correspondence and communications;
  • Organize and assemble special correspondence, such as supporting materials for the Board of Directors;
  • Assist with e-mail correspondence, mailings, social media, and communication distribution;
  • Manage office affairs, including liaising with building management, office vendors, and suppliers;
  • Assist with updates of the WordPress based website;
  • Generate and edit invoices as necessary;
  • Other duties as assigned.

 

To apply please submit cover letter and resume to tarc@txregionalcouncil.org. No phone calls please. Applications will be accepted until position is filled.  TARC is an equal opportunity employer.

Equal Opportunity Employer

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Email to apply:

tarc@txregionalcouncil.org

Position Type

Regular / Full Time

Salary

Class 0152; Pay Group A-11

Location

Austin, TX, USA