Concho Valley Transit District (CVTD)
Job Title: Accountant and Finance Manager
Department: Transit District
Reports To: General Manager, Executive Director
FLSA Status: non-exempt
Salary Group: B14
Class Code: 1012
Prepared Date: 11/14/16
SUMMARY OF POSITION
Manages a variety of general office activities by performing listed duties. Responsible for all Transit Financial functions including budget and grant monitoring to ensure compliance with FTA, DOT, and internal audits. Perform functions designed to provide guidance, improve CVTD productivity, provide support and/or oversight to CVTD Administration, provide training sessions, schedule and make daily work assignments, perform administrative tasks and ensure CVTD’s objectives and missions are met.
Essential Duties and Responsibilities
Prepare billing for CVTD
Prepare and manage budgets and invoicing process
Oversee procurement, approve POs
Write cash receipts
Prepare monthly reimbursement requests
Monthly Financial Statement
Balance Sheet Reconciliations
Analyze and organize office operations and procedures such as bookkeeping, information management, filing systems, requisition of supplies, and other clerical services
Maximize office productivity through proficient use of appropriate software applications
Research and develop resources that create a timely and efficient workflow.
Establish uniform correspondence procedures and style practices
Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records
Plans office layout, develops office budget and initiates cost reduction programs
Reviews clerical records to ensure completeness, accuracy, and timeliness
Prepares activities reports for guidance of management
Coordinates activities of various clerical departments of workers within department
Maintains contact with customers and outside vendors
Support management as needed
Keep vendor relationships
Other miscellaneous tasks required by program, General Manager and or Executive Director
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of generally accepted accounting principles and procedures affecting the maintenance of budgets, grants and accounting records and proprietary accounting systems.
Knowledge of excel and word with a high level of proficiency.
Availability to perform duties on weekends and most holidays due to the need to transport clients needing essential lifesaving medical treatments.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
Ability to write reports, business correspondences and procedure manuals.
Ability to effectively present information and respond to questions from groups, managers, clients, customers, and the general public.
Ability to calculate figures and amounts related to status budget balances and expenditure projections throughout the fiscal year.
Analytical- Synthesizes complex or diverse information; collects and researches data, uses intuition and experience to complement data; designs workflows and procedures.
Problem Solving- identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, works well in group problem solving situations; as well as independently, and uses reason in all situations.
Dependability- follows instructions, responds to management directions; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; complete tasks on time or notifies appropriate person with an alternate plan.
Initiative- Volunteers readily; undertakes self development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Customer Service- manages difficult customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance, and meets commitments.
Oral Communication- Demonstrates group presentation skills, and participates in meetings.
Team work- Balance team and individual responsibilities, exhibits objectivity and openness to others’ views, gives and welcomes feedback, contributes to building a positive team spirit, helps achieve morale and group commitments to goals and objectives, supports everyone’s effort to succeed.
Interpersonal Skills- Focuses on solving conflict, not blaming; maintaining confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.
Leadership- Exhibits confidence in self and others; inspires and motivates others to perform well, effectively influences actions and opinions to others; accepts feedback from others; gives appropriate recognition to others.
Business Acumen- understand business implications of decisions, displays orientation to profitability, demonstrates knowledge of market and competition, aligns work with strategic goals.
Cost Conscious- works within approved budget, develops and implements cost saving measures, contributes to profits and revenue, conserves organizational resources.
Organizational support- Follow policies and procedures, completes administrative tasks correctly and on time.
Diversity- Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the values of diversity; promotes a harassment-free environment.
Planning and Organizing- Prioritizes and plans work activities, uses time efficiently, seeks out additional resources, set realistic goals, objectives, and action plans.
Quality- Demonstrates accuracy and thoroughness, looks for way to improve and promote quality, applies feedback to improve performance, monitors own work to ensure quality.
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor’s Degree from four-year accredited college OR
Two years related training or experience OR
Equivalent combination of education and experience
Ability to comfortably lift 50lbs.
Capability of sitting and or standing for long periods of time.
Occasional requirement to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl.
Must possess competency to speak and be understood, as well as hear and comprehend dialogue between individual and another party or individual and multiple parties.
Capacity to use hands to fingers and feel.
CERTIFICATES AND LICENSES REQUIRED
Valid driver’s license
This position may require travel at times, therefore the work environment is subject to change and can and will include, but is not limited to the following scenarios: an office setting, travel in either a personally owned vehicle (POV), or Concho Valley Council of Governments previously approved rental vehicle. The Concho Valley Council of Governments complies with all American’s with Disabilities Act (ADA) and Fair Labor Standards Act (FLSA) policies in regards to reasonable accommodation requests.
Equal Opportunity Employer